We are committed to protecting your personal data and being transparent about how we use it. This notice explains what information we collect, why we collect it, and your rights.

What data we collect

We may collect:

• Your name and contact details (such as email, address and phone number)
• Records of correspondence with us
• Details of your visits to our website (via cookies – see our Cookie Policy)
• Information you provide when registering for events or signing up to our mailing list
• Job application information if you apply to work with us

How we collect data

We collect data when you:

• Subscribe to our mailing list
• Register for or attend our events
• Contact us by email, phone or through the website
• Apply for a job with us
• Visit our website (through WordPress cookies and analytics tools)

Why we use your data

We process your personal data to:

• Share news, publications and event invitations (with your consent)
• Manage event registrations and attendance
• Respond to enquiries
• Conduct recruitment
• Improve our website and services

Our lawful bases are consent (for marketing) and legitimate interests (for running our programs and events). You can withdraw consent at any time by emailing info@china-insights.org.

How long we keep data

We only keep your personal data for as long as necessary for the purpose collected. Data is securely stored and deleted when no longer required.

Sharing your data

We will never sell your data. We may share it when:

• Required by law or to assist an investigation
• Necessary for event organization with trusted partners
• Managed by service providers (e.g. newsletters, IT support for website hosting) under appropriate safeguards

Your rights

You have the right to:

• Access the personal data we hold about you
• Ask us to correct or delete it
• Object to or restrict our processing
• Withdraw consent where applicable
• To exercise these rights, email info@china-insights.org.

You have the right to complain to us about how we have handled your personal data. To do so, email info@china-insights.org.

Contact us

If you have any questions, please contact:

Institute for China Studies
2/F, Tower 1, Tern Central

237 Queen’s Road Central

Sheung Wan, Hong Kong

Last updated: January 2026